What is AI-powered workflow automation and why is it important?

AI-powered workflow automation means that intelligent software automatically takes over your recurring business processes - from document processing to customer service. With us, everything runs on your own infrastructure for maximum data security and GDPR compliance. Your employees gain time back for strategic tasks.

How does private AI automation differ from cloud solutions?

Private AI automation runs exclusively on your own servers. Unlike cloud automation, you have complete control over your data, no dependencies on third-party providers, and automatic GDPR compliance. Your business processes are automated without sensitive data leaving your company.

Is private AI automation automatically GDPR compliant?

Yes, our private automation is GDPR compliant by design. Since all data is processed exclusively on your systems, you automatically meet all GDPR requirements. Additionally, our systems are EU AI Act compliant with proven security standards for business applications.

What does AI-powered workflow automation cost?

Our automation solutions start at €14,900 excl. VAT for the Integration Package. Additional modules can be added as needed (e.g., Email Automation +€3,900, Document Processing +€4,500). The investment can pay for itself within a few months. Companies can achieve significant time savings through intelligent automation. Note: Our offer is exclusively for businesses (B2B).

How long does automation implementation take?

Implementation of the Integration Package typically takes 3-4 weeks. This includes: process analysis, AI environment deployment, tool integration, GDPR-compliant setup, testing and team training. Additional modules can be implemented within 1-2 weeks depending on complexity.

What advantages does private AI automation have over cloud solutions?

Private AI automation offers: complete data control, no dependency on cloud providers, automatic GDPR compliance, complete cost control without ongoing cloud fees, better performance through local processing, and legal security under European data protection law. The secure alternative for companies.

What exactly do I get with each automation package?

Integration Package (from €14,900 excl. VAT): Basic AI environment, process analysis, tool integration, GDPR-compliant setup, team training, 30 days support. Then choose the modules you need: Email Automation (+€3,900), Document Processing (+€4,500), Chatbot (+€5,900), and more. You own all systems completely - no recurring fees.

Do I need special technical infrastructure for AI automation?

No expensive infrastructure required. Our solutions work on standard business servers (Windows/Linux). Minimum requirements: 16GB RAM, modern CPU, 500GB storage. We handle complete technical setup and provide detailed documentation. Most companies can use their existing server infrastructure.

Are there recurring costs after implementation?

No recurring fees for the automation software. You own everything: AI models, source code, training data, documentation. Support is included depending on package size. After that, optional maintenance contracts are available or complete internal management. Complete independence from providers.

What ROI can companies typically expect?

We help track measurable efficiency gains: fewer manual work hours, faster processes, automated routine tasks, fewer errors. Many mid-sized companies achieve significant time savings through AI automation. The exact savings depend on your specific processes and requirements. We're happy to analyze your individual automation potential.

Your Documents. Your AI. Your Infrastructure.

We deploy dedicated AI systems that read your documents, answer your team's questions, extract structured data, and automate your workflows — on European servers, GDPR-compliant from day one.

Book a Demo See How It Works

Deployed for tax advisors and recruiters across Germany

Your team wastes hours searching for answers trapped in documents.

Invoices pile up. Regulatory questions get researched from scratch every time. New hires manually copy data between systems. Your knowledge leaves when employees do.

Enterprise AI platforms cost €200K+ and take 6 months. Generic tools like ChatGPT can't see your internal files and aren't GDPR-compliant. You're stuck in the middle — too big for consumer tools, too lean for enterprise projects.

One platform, six capabilities

Everything your team needs to turn documents into decisions — without building anything yourself.

Document Intelligence

Upload PDFs, Word files, scanned documents. AI reads, chunks, and indexes everything automatically.

Knowledge Q&A

Ask questions in plain language. Get sourced answers from your own documents — with page numbers.

Data Extraction

AI pulls structured fields from invoices, contracts, candidate profiles. Confidence-scored, template-driven.

System Integrations

Push data to DATEV, Salesforce, HubSpot. Receive documents via email. Notify teams in Slack.

Workflow Automation

Scheduled pipelines that scrape, extract, push, and notify — running daily without human intervention.

Your AI Assistant

A tool-using AI agent your team talks to in the browser or Slack. Searches, extracts, looks up — all in one conversation.

How It Works

From first call to running system in days, not months.

Discovery Call

We map your document workflows, identify automation targets, and scope the deployment.

Configuration

We set up your dedicated instance — LLM, prompts, extraction templates, connectors — all tailored to your business.

Deployment

Your AI system goes live on European infrastructure. Your team gets onboarded.

Managed Service

We monitor performance, improve quality scores, update models, and expand capabilities over time.

You get a dedicated AI system. Not a shared platform. Not a login to someone else's tool. Your own instance, your own data, managed by us.

Why AI Loopwise

Built differently from the ground up.

Built in Europe, stays in Europe

Mistral AI (France), Hetzner (Germany), PostgreSQL. No data leaves the EU. Not by policy — by architecture.

Your data is structurally separate

Not row-level filters. Separate database schemas. One client's data cannot appear in another's queries.

Switch models without switching platforms

Mistral, Ollama (self-hosted), OpenAI-compatible, Anthropic. Per-client configuration, no code changes.

We know before you do

Heartbeat monitoring, automated quality scoring, usage analytics. We call you when something needs attention.

Built for specific industries

See how AI Loopwise works in practice.

AI for Tax Advisory Firms

Answer regulatory questions from your own document library in seconds
Extract invoice data and push it to DATEV automatically
Slack bot so your team can query from anywhere

Learn more

AI for Recruiters & Headhunters

Automated daily scraping of job boards and candidate sources
AI-extracted candidate profiles pushed to Salesforce/HubSpot
Daily summaries in Slack — your CRM is populated before you start work

Learn more

Technology & Security

The actual stack. No marketing fluff.

Infrastructure

Hetzner (Germany)
PostgreSQL + pgvector
Docker
Caddy (TLS)

AI / LLM

Mistral AI (EU default)
Ollama (self-hosted)
OpenAI-compatible
Anthropic (opt-in)

Security

SHA-256 hashed API keys
Per-client schema isolation
Rate limiting + circuit breakers
HSTS, CSP, X-Frame-Options

Compliance

GDPR / DSGVO compliant
EU AI Act ready
Data stays in EU
Full audit logging

Who We Are

Combined enterprise development experience and European focus, building managed AI systems that work on day one.

Jan Zajfert

Lisbon

Co-Founder & Business Strategy

Entrepreneur with 10+ years in SaaS and AI. Inventor of two EU-patented products. Specialist in building secure, compliant AI adoption strategies for mid-market companies.

Patrick Nemeth

Stuttgart

Co-Founder & Technology Lead

Software architect with 10+ years in enterprise development. Expert in AI workflows, LLMs, and scalable architectures. Builds GDPR-compliant AI systems for B2B clients.

Frequently Asked Questions About AI-Powered Workflow Automation

Everything companies need to know about secure process automation with AI

See it working with your documents.

Book a 30-minute demo. We'll show you the system running on sample data from your industry — no commitment, no slides.

Book Your Demo

Or email us at contact@ailoopwise.com