Pricing
Setup + Managed Service
Every deployment is scoped to your business — your document types, your integrations, your team size. We quote after a discovery call, not from a price list.
How pricing works
Every deployment starts with a discovery call where we map your document workflows, identify automation targets, and scope your system. We then configure, deploy, and onboard your team. After go-live, we monitor performance, update models, and tune quality scores — without a support ticket from your side. One-time setup fee plus a monthly managed service — no per-seat charges, no usage caps.
What's included
Setup (one-time)
- Discovery call and workflow mapping
- System configuration and prompt tuning
- Connector setup (DATEV, Salesforce, Slack, etc.)
- Extraction template design for your document types
- Deployment on dedicated infrastructure in your region (EU or US)
- Team onboarding and training sessions
Ongoing (monthly)
- Hosting in your region — Hetzner (Germany) for EU clients, US infrastructure for US clients
- Proactive monitoring and alerting
- Quality scoring and answer improvement
- Model updates and security patches
- Priority support with direct access
- Usage analytics and monthly reporting
Four things determine your price
Document Volume
How many documents your team works with — from hundreds to tens of thousands. Affects storage, indexing, and processing capacity.
Connectors
Which systems to connect: DATEV, Salesforce, HubSpot, Slack, email, or custom integrations. Each connector is built and maintained by us.
Automation Complexity
Simple Q&A, or full pipelines with scheduled scraping, extraction, CRM push, and Slack notifications. More steps, more configuration.
LLM Choice
Claude, our primary model, alongside Mistral (EU-hosted) or self-hosted Ollama — picked per use case, no lock-in.
Key advantages of our model
No per-seat pricing. Your whole team uses it — 5 people or 50. The price stays the same.
Dedicated infrastructure. Your system runs in your region — Hetzner (Germany) for EU clients, US infrastructure for US clients — one instance per client, not a shared pool. Prefer your own cloud or on-premises hardware? We deploy there too. No noisy neighbors, no cross-contamination.
No lock-in. Switch between Claude, Mistral, Ollama, or any compatible provider without touching a line of code. Export your documents anytime. The system is yours.
B2B only. All prices exclude VAT. Clear invoicing, no hidden fees.
Every deployment is scoped to your business.
Book a 30-minute call. We scope your use case, identify which connectors you need, and give you a quote before we hang up.
Or email us at contact@ailoopwise.com